Enforcement Clerk II

Department:                                Sheriff - Enforcement

Position Control Number:          

FLSA Status:                               Non-Exempt; position is eligible for overtime

Safety Sensitive Designation:    This position is designated as safety-sensitive.

Random Drug/Alcohol Test:       Yes

Opening Date:                            May 23, 2025                          

Closing Date:                             June 01, 2025  at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically

and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:  Responsible for the processing and maintenance of warrants, arrest reports, and criminal records information, entering data into the appropriate systems and databases, and maintaining warrant files. 

ESSENTIAL JOB FUNCTIONS:

     * Establishes and maintains warrant files for over 11,000 active warrants.

     * Receives felony and misdemeanor warrants and speed letters; applies appropriate date and time stamps upon receipt.

     * Enters felony and misdemeanor warrants into the Zuercher and/or ACIC/NCIC databases ensuring supporting documents are attached to the warrants as needed; files warrants once entered into appropriate databases.

     * Clears warrants out of ACIC/NCIC and Zuercher once served and updates the records management system.

     * Processes Arrest Disposition Reports (ADRs) received from the Detention Facility; clears warrants served from the appropriate databases.

     * Updates information in the National Incident-Based Reporting System (NIBRS) and makes any necessary recommendations to the UCR program for the Federal Bureau of Investigation (FBI).

     * Processes requests for criminal background checks for the Sheriff’s Department, other law enforcement agencies, and individuals.

     * Provides information to the public such as copies of incident and accident reports, booking information, etc.; collects payments for copies of reports.

     * Provides copies of incident/accident reports for subpoenas for deputies and court.

     * Sends warrants to Detention Facility, District Court, and Circuit Courts via fax or email as requested.

     * Processes and distributes subpoenas.

     * Completes monthly validations of active warrants as required by ACIC/NCIC.

     * Directs walk-in citizens to office/agency needed.

     * Sorts and distributes departmental mail.

SECONDARY DUTIES AND RESPONSIBILITIES:

     * Performs other related duties as required.

PERSONNEL SUPERVISED:   None

WORKING CONDITIONS:  Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

     *

          + Good knowledge of enforcement procedures, legal record-keeping requirements, and processing procedures for court-issued papers, warrants, arrest reports, and criminal records.

          + Good knowledge of the classifications of crimes utilized in the UCR.

          + Good knowledge of office practices, procedures, equipment, and terminology.

          + Some knowledge of basic computer functions, including the use of online databases.

          + Ability to maintain detailed and accurate record-keeping systems.

          + Ability to attend work regularly and reliably. 

          + Ability to establish and maintain an effective working relationship with public officials, attorneys, County employees, and the general public.

          + Skill in the operation of a computer terminal.

PHYSICAL REQUIREMENTS:

     *

          + Visual acuity is needed for use of the computer screen and to review written material.

          + Digital dexterity is necessary for keyboard operation.

          + Ability to communicate orally, both in person and by telephone.

          + Ability to work in a constant state of alertness and in a safe manner. 

          + Ability to concentrate for long periods of time. 

          + Ability to lift and carry loads up to 20 pounds.

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalency, including computer training; considerable clerical work experience, including operation of a computer, record keeping, data entry, or other related duties; or any equivalent combination of experience and training that provides the required skills, knowledge, and abilities.