Administrative Assistant

      JOIN OUR TEAM AS AN ADMINISTRATIVE ASSISTANT - HUMAN RESOURCES!

Title: Administrative Assistant

Department: Human Resources - Personnel

Location: New Port Richey, FL

Hourly Range: $22.78 - $31.89

Job Type: Full Time

Closing Date: 1/22/2025

General Description:  Responsible and advanced clerical work, which includes administrative responsibility in a major department.  The Administrative Assistant acts as a personal assistant and/or aide to the director of a large complex operating department.   Specific Work in Human Resources includes:  Assisting with benefit open enrollment, employment verifications, public record compliance (response to public records requests, I-9 form compliance and setting up new employee personnel files.  

Essential Job Functions: Participates in the work of the director such as interviewing office visitors and issuing information regarding the services or the operation of the unit.  Keeps director's calendar and schedules appointments. Advises director of important meetings. Takes minutes of conferences, meetings and official functions as required.  Prepares forms independently and composes letters for director's signature.  Sets up and maintains files.  Files letters, reports and related technical information in the prescribed manner.  Assembles information for director's use.  Creates reports and collates data utilizing a personal computer.  receives and screens callers.  Refers callers to other employees, officials or departments. Assists director in the formulation of the budget.  Processes purchase orders for the department as needed.  maintains and/or orders supplies for the department.  Performs related work as required.  

Knowledge, Skills and Abilities:

• Knowledge of business English, spelling, and punctuation.
• Knowledge of office practices and procedures.
• Knowledge of the overall functions and operations of the unit to which assigned.
• Ability to prepare documents and compose letters and memoranda.
• Ability to make decisions in accordance with departmental rules, regulations, and policy.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to relieve the schedule of the director.
• Ability to take and transcribe shorthand, if required of the position.
• Ability to operate a personal computer and utilize the related software programs.
• Knowledge of the County mainframe system.
• Ability to read for comprehension.
• Ability to communicate effectively both orally and in writing.

Minimum Requirements:

PHYSICAL SKILLS:  Ability to communicate effectively using Verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE:  Graduation from an accredited college or university with an Associate degree and two (2) years of experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience. Minimum of three (3) years of experience providing support in a Human Resources Department, including experience managing public records requests and processing payroll entries required.  

In House Employees:  This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:  Must possess a valid Florida driver's license.

ADA STATEMENT:  A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE:  Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:  All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021