Student Organizations Coordinator (Internal Employment Opportunity)

Student Organizations Coordinator (Internal Employment Opportunity)

Oregon State University

Department: Stdnt Exprience/Engagemt (MSE)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $55,000-$65,000

Job Summary:

This is an Internal Employment Opportunity.

Student Experience and Engagement is seeking a Student Organizations Coordinator. This is a full-time (1.00FTE), 12-month, professional faculty position.

The Student Organizations Coordinator is a key member of the Student Organizations team within the Student Experience and Engagement (SEE ) department. Student Experiences and Engagement advances student belonging and development through leadership education, community building, and experiential learning. SEE empowers students to explore identity, build relationships, and make meaningful contributions to campus life through student organizations, civic engagement, student activities and student media. As part of this mission, the Coordinator supports approximately 400 Student Organizations each academic year, ensuring that student-led groups have the tools, training, and administrative support needed to thrive.

This position oversees critical Student Organization processes by educating club leaders and members on policies, risk management, and overall operational procedures. It also manages administrative support for key functions such as annual recognition process, financial oversight, and compliance with policies and procedures. Additionally, the role provides consultative guidance for event planning, group dynamics, and new club development to ensure successful and sustainable student organizations. The Coordinator plays an essential role in building community and fostering environments where students can develop their passions, practice leadership, and collaborate across campus.

The Student Organizations Coordinator must be a dynamic, responsive, student-centered professional. They must be comfortable prioritizing multiple tasks, adapting to evolving needs, and supporting student autonomy while empowering them to operate effectively and safely. The position reports to the Student Organization Manager and works collaboratively with the Student Organizations team, sharing oversight for ≅12 student employees and the leadership and members for approximately 400 clubs.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

https://bestplace4workingparents.com/policies/

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

60% – Program and Service Development, Implementation, and Assessment

20% – Supervision

10% – General Administration Responsibilities

10% – Other Duties as Assigned

What You Will Need

•Bachelor’s degree in a related field (e.g., Student Affairs, Education, Business)

•Demonstrated experience in supervising or leading staff or groups, including assigning tasks, providing feedback and supporting performance.

•Demonstrated experience in interpreting, applying, and communicating policies and procedures related to organization operations, event planning, finance and risk management.

•Experience providing customer service and support with diverse populations who have a wide range of prior process knowledge.

•Strong organizational and time management skills with the ability to manage multiple priorities.

•Excellent written and oral communication skills.

•Proficiency with standard office software (e.g., Microsoft Office Suite) and ability to learn new technology systems.

•This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

•Master’s degree in Higher Education, Student Affairs, Business or related field.

•Professional experience supporting student organizations or campus programs in logistics, planning, and administrative functions.

•Experience with risk management practices related to event planning.

•Knowledge of financial processes, budgeting and fund management related to student organizations.

•Supervisory experience, including hiring, training and mentoring student employees.

•Experience working with campus partners and building collaborative relationships with offices such as Finance, Risk Management, Building Services, College Administration, Dining, Student Government, Cultural Centers.

•Ability to create and deliver engaging training or educational materials for students and staff, including assessment of effectiveness and measurable improvement.

Working Conditions / Work Schedule

•Travel to meeting and event venues.

•Primary work performed in an office environment with frequent interruptions and activity.

•Ability to lift and carry items weighing up to 25 pounds on occasion.

•Extended periods of computer work required.

•Standard work schedule is typically 9:00 a.m. to 6:00 p.m.

•Due to departmental needs, occasional work outside standard business hours may be required, particularly during special events or in response to system issues, with increased demand during the spring academic term.

Special Instructions to Applicants

This is an Internal Employment Opportunity.

When applying you will be required to attach the following electronic documents:

1) A resume 2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Tracy Monie

Tracy.monie@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6959556

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/