Education Program Coordinator - Casual

Unit Information

The Stanford Center for Asian Health Research and Education (CARE), under the Division for Research and Education in Academic Medicine (DREAM), is the only medical center among top US universities devoted to advancing the health of Asians worldwide through increasing knowledge, empowering education, and positively impacting clinical care. For more information on our center’s mission, please visit our website.

Job Purpose

The Program Coordinator will play an important role in the successful administration and execution of Stanford CARE’s high school and middle school summer programs. This position encompasses a variety of responsibilities, including overseeing the planning, logistical, and operational aspects of the programs. The coordinator will serve as the primary point of contact for all stakeholders, facilitating effective communication and addressing any issues that arise during the program. Additionally, the coordinator will ensure compliance with protocols and regulations while actively collecting feedback to drive continuous improvement. 

The ideal candidate will need strong communication skills to engage with a diverse group of students, faculty, staff, and visitors. They must also possess technological proficiency, demonstrate the ability to collaborate effectively with hybrid teams, and exhibit sound judgment in discerning the appropriate circumstances for escalating issues and concerns. The Program Coordinator will report to CARE’s Education Program Manager and is expected to be on-site in a full-time capacity at Stanford University Campus from June 2026 - July 2026, and as needed throughout the year. Weekly hourly expectations will be determined and agreed upon with the Education Program Manager with no more than 980 hours within the calendar year. 

Schedule: 19 hours per week, with 40-hour work weeks from June 2026 - July 2026 to accommodate Summer programming

Core Duties

The Program Coordinator will perform the following tasks:

• Administrative Responsibilities
  • Collect and Manage Paperwork
    • Gather and organize all necessary documentation for program registration with Stanford University
    • Collect required documentation from participants, including registration forms, medical waivers, and consent forms.
    • Maintain accurate records of participant information and ensure compliance with policies and guidelines.
  • Scheduling and Logistics
    • Develop and maintain a detailed schedule for programs, ensuring that all logistical aspects are coordinated including room reservations, catering, and parking.
    • Lead program communication efforts including communications with participants, families, speakers, and staff.
• Program Management
  • Daily Operations
    • Be present onsite during the program to oversee daily activities, ensuring smooth operations and addressing any issues that arise.
    • Be present online for any virtual sections of the program.
    • Serve as the primary point of contact for students, parents, and staff during the program.
  • Collect feedback from participants and families to assess the program and make recommendations for improvements.
  • Safety and Compliance
    • Ensure that all safety protocols are followed and that the program complies with relevant regulations and guidelines.
  • Oversee or supervise day-to-day work of student and/or temporary support staff as it pertains to the programs/classes, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input for the educational program manager to review.

Education & Experience

The ideal candidate will possess the following qualifications:

• Bachelor’s degree in Education, Administration, or a related field.
• Experience in program coordination, particularly in high school and/or middle school settings.

Knowledge, Skills, and Abilities

• Strong organizational and communication skills
• Ability to work both collaboratively and independently with in person, hybrid and remote stakeholders
• Possess technological proficiency with tools such as GSuite, Smartsheets, and the Microsoft Office systems, as well as the ability to learn and adapt to ever changing technological needs 
• Exhibit sound judgment in discerning the appropriate circumstances for escalating issues and concerns.

Compensation

The expected pay range for this position is $37.00-42.00 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Additional Information

We pride ourselves in being a culture that encourages and empowers you.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact dreamadmin@stanford.edu. 

Equal Employment Opportunity Statement

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

See Admin Guide 1.7.4: Equal Employment Opportunity, Non-Discrimination, and Affirmative Action Policy; Know Your Rights: Workplace Discrimination is Illegal.

Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Application Instructions

If interested, please submit your cover letter and resume using the form linked here. Please reach out to stanfordcare@stanford.edu with any questions.