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Senior Budget Analyst - Center for Dissemination and Implementation Science

 

Hiring Department: DOM Ctr for Dissemin & Impl Sci

Location:  Chicago, IL USA

Requisition ID: 1035252

FTE: 1

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type:  Hybrid  

Posting Close Date:  August 28, 2025

Salary Range (commensurate with experience): $70,000.00 - 89,000.00 / Annual Salary

 

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

The Senior Budget Analyst will provide the required administrative support and financial management for over 30 active grants, continuous new proposals, and the overall business management of CDIS. This position will ensure efficient grant management from coordinating the application process through post-award reporting and requirements, handling all aspects of the financial management of grants from budget preparation to tracking expenditures, all while ensuring compliance and minimizing risk.

Duties & Responsibilities:
 

  • Directly responsible for all organizational pre- and post-award activities including federal and non-federal funding sources and closely monitor all set budgetary guidelines.
  • Prepare, submit and track all requests to Office of Sponsored Programs (OSP)
  • Create and manage budgets
  • Prepare expense reports and maintain labor distribution reports
  • Request and manage anticipation accounts
  • Issue and manage subcontracts
  • Work closely and regularly with Grants & Contracts to maintain, open, and close funds as needed and bill sponsors
  • Submit and monitor labor re-distributions between grants in Banner
  • Manage and process all Invoices for all clinical trials fixed-cost contracts
  • Manage budgetary and administrative needs and expenses for multiple federal, state, and/or city grants/contracts
  • Submit and follow-up on all program requests
  • Advise and assist CDIS staff on budget and other business related to their programs (travel, food, subject fees, expenses, cash management, meeting arrangements)
  • Manage all CDIS Finance, and Business Office transactions
  • Prepare and manage the annual center budget
  • Monitor accounts and budgets for all CDIS programs
  • Review and approve division requests for T Card, P card, Chrome River Invoices, and iBuy requisitions
  • Review and approve program advances and employee reimbursements
  • Develop processes/guidelines/instructions for CDIS to assure compliance with university policies and meet requirements
  • Train staff as needed and required for Business Office processing and requirements
  • Conduct/Attend regular team meetings to update and discuss areas of concern
  • Be liaison between CDIS and College administrative personnel and university office staff
  • Offer solutions and guidance with general supervision to improve program functioning
  • Maintain all financial records for the unit (funds and appropriations)
  • Recommend and initiate changes in internal operating procedures as needed
  • Prepare administrative reports: Annual Effort Reporting. Annual Activity Reporting
  • Perform other related duties and participate in special projects as assigned.

 

Minimum Qualifications Required:
 

  1. Bachelor’s Degree in accounting, business administration, finance, statistics, or a closely related field.
  2. Three (3) years (36 months) of budget or financial management related work experience.

 

NOTE: A Master’s degree in the areas listed may be substituted for one (1) year (12 months) of professional work experience.

Preferred Qualifications:
 

  • Knowledge of economic and accounting principles and practices, financial markets, banking, and the analysis and reporting of financial data.
  • Knowledge of electronic equipment, computer hardware, software, and their applications.
  • Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Knowledge of arithmetic, algebra, statistics, and their applications.
  • Ability to interpret work-related documents, policies, and procedures to convey relevant information clearly.
  • Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Ability to exhibit strong organizational skills and maintain detailed, accurate records.
  • Ability to identify measures or indicators of system performance and the actions needed to improve or correct performance relative to the goals of the system.
  • Ability to work independently and effectively organize and prioritize multiple tasks.

 

To Apply: For fullest consideration, apply at https://uic.csod.com/ux/ats/careersite/1/home/requisition/16728?c=uic&sq=1035252 , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation