Project Coordinator II

                               JOIN OUR TEAM AS A PROJECT COORDINATOR II!

Title: Project Coordinator II - Central Permitting

Department: Building Construction Services

Location: Dade City, Florida

Hourly Range: $20.66 - $28.93

Job Type: Full Time

Closing Date: Thu. 08/07/25 11:59 PM Eastern Time

General Description: The Project Coordinator II - Central Permitting role involves a range of professional duties in support of building code and permitting research projects, preparing the official notices, and correspondences. Responsible advanced clerical work, which includes administrative responsibility. The position requires advanced clerical work; diverse knowledge of records retention and public records requests; excellent data management and collection skills. The ideal candidate will possess exceptional communication skills; independent judgment and discretion in planning, scheduling, and coordinating tasks and sources of information.

Essential Job Functions:  Duties and responsibilities for this position include, but are not limited to, records retention, public records requests, creating excel sheets for tracking, cross references plan, scans plans and files into county system, reviews and updates checklists, assists the Project Supervisor with training, and acts as a point of contact when Project Supervisor is not available. Recording of official documents such as orders, satisfactions & withdrawals. Responds to internal and external customers. Manages Smartsheet, Accela & electronic files as well as physical files. Prepares follow up action forms independently and composes letters for supervisor's signature. Assembles information for supervisor's use. Answers phones, responds to emails and assists in office filing. Refers callers to other employees, officials, or departments as needed. responds to property owners, request historical property information, and monitor permits. Performs related work as required.

Knowledge, Skills and Abilities:

• Knowledge of reading comprehension and interpretation.
• Knowledge of office practices and procedures.
• Knowledge of processing public records request.
• Knowledge of records retention and management.
• Ability to ensure accuracy of collected data.
• Ability to operate a scanner, copier printer, phone.
• Ability to stand for long periods of time.
• Ability to work in a warehouse for long periods of time.
• Ability to operate a laptop computer.
• Ability to work in a warehouse for long periods of time.

Minimum Requirements:

PHYSICAL SKILLS:  Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE:  Graduation from an accredited college or university with an Associate degree in Business or a related field and two (2) years' records retention experience OR possession of a high school diploma or an acceptable equivalency diploma and four (4) years' experience. 

IN-HOUSE CANDIDATES:  This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:  Must possess a valid Florida driver's license.

ADA STATEMENT:  A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE:  Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:  All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE:  Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021